Crystallography Outlook Configuration


This guide assumes that you are using Outlook 2003. If you are using older versions of Outlook, the configuration and set-up is broadly similar but certain menu options etc. may be found in different places.

To configure Outlook to access your Crystallography e-mail account, work through the following steps:

  1. Launch Outlook.

  2. In the Startup Wizard that appears, click Next and in the following screen, ensure that Yes is selected and click Next again.

  3. On the Server Types screen, select IMAP and click Next.

  4. On the next screen, supply your full name and e-mail address (e.g. Joe Bloggs and j.bloggs@mail.cryst.bbk.ac.uk) in the User Information section.

  5. Type imap-ext.cryst.bbk.ac.uk in the Incoming mail server field and type smtp-ext.cryst.bbk.ac.uk in the Outgoing mail server field in the Server Information section.

  6. Type your Crystallography login (e.g. ubcgzx7) in password into the User Name and Password fields in the Logon Information section. If you want Outlook to remember your password, you can also tick the Remember password box.

  7. Click Next and, in the final screen, click Finish.

  8. Finally, you should consider configuring Outlook to delete messages identified as spam automatically. Select Tools -> Rules and Alerts... from the menu bar.

  9. Click on the New Rule... button.

  10. At the top of the dialog box that appears, select Start from a blank rule and then in the space below, select Check messages when they arrive.

  11. Click Next.

  12. In the next screen, tick the box adjacent to the text with specific words in the subject. Then, in the space at the bottom of the screen, click on the underlined specific words text.

  13. In the dialog that pops up, type {Spam?} in the top field and click the Add button.

  14. Click OK to close the dialog and then click Next on the main Rules Wizard screen.

  15. In the next screen of the wizard, tick the box marked delete it in the top section and click Finish.

  16. Click OK to close the Rules and Alerts window.

You can now begin using Outlook to read and send e-mail via your Crystallography account.

In the event of problems with or queries about using your Crystallography mail account, contact the Crystallography Computer Support Group via e-mail (support@mail.cryst.bbk.ac.uk) or telephone (extension 6859).

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$Revision: 1.2 $ $Date: 2007/03/09 10:37:00 $